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HEARTLAND
CHEVELLE CLUB.
Bylaws: March 2002
Updated: August, 2015
Article
I - Purpose
Section 1: The
purpose of the club shall be to promote the preservation
and enjoyment of 1964 through 1987 models of Chevrolet
Chevelle, El
Caminos and their derivatives including the 70-72 Monte Carlo.
Section 2: The club
shall strive to develop family involvement in the
hobby of automobile related activities.
Article
II - Amendments
Section 1: These
bylaws shall remain unaltered except by a two-thirds
(2/3) majority vote of the entire membership or simple majority vote of
a quorum, as defined in Article VII, Section 1. Votes may take place at
a meeting or by mail or by e-mail or a combination.
Section 2:
Amendments to these bylaws may be added to by a two-thirds
(2/3) majority vote or of the entire membership or a simple majority
vote of a quorum, as defined in Article VII, Section 1. Votes may take
place at a meeting or by mail or by e-mail or a combination.
Section 3: Proposed
Amendments to the Bylaws must be communicated to
the membership not less than 10 days prior to being called for a vote.
Section 4: Proxy
votes are allowed and must be received by an officer.
Article
III -
Membership
Section 1: A Member
can be any person who is genuinely enthusiastic
about the preservation of classic automobiles.
Section 2: All
members must pay to the Treasurer annual dues to
maintain the status of a Current Member. Dues shall be collected from
each member each January.
Section 3: Paid
annual dues provides one membership. A membership
includes the main member, their spouse and minor children. Each member
and their spouse will have an individual vote for club decisions and
officer elections.
Section 4: Effective
January 1st 2016, dues shall be Thirty dollars ($30) per year. The
first year dues will be prorated at the rate of $2.50 per month for the
number of months from the date of membership to the end of that
calendar year.
Section 5: The
privileges of holding office, making motions or
nominations, and voting shall be limited to Current Members.
Section 6: The club
reserves the right to revoke the membership of anyone who acts in a way
which conflicts with club policy; engages in illegal, dishonest, or
unethical behavior; or otherwise jeopardizes the good name and
reputation that the club strives to maintain. Revocation may occur only
after a motion has been presented, discussed, and passed by a majority
vote of a quorum at a regular club meeting. Upon revocation of
membership, the Treasurer will remit any prorated portion of the
members yearly dues to the member within 30 days of the meeting at
which the revocation vote was taken.
Article
IV - Meetings
Section 1: The club
will hold its regular meetings at such time as
recommended by its officers and approved by its members.
Section 2: The
location of regular meetings will be recommended by its
officers and approved by its members.
Section 3: The
procedures of all meetings shall be informal, but held
in an orderly manner.
Section 4: Regular
business decisions at meeting shall be passed by a
majority vote of those attending the meeting. The topics for discussion
shall be provided in an agenda prior to the next scheduled meeting.
Proxy votes will be accepted if received by an officer at least 24
hours prior to the meeting and the officer must submit documentation of
votes received by proxy or email.
Article
V - Officers
Section 1: The
officers of this club shall consist of a President, Vice
President, Secretary and Treasurer.
Section 2: All
elected officers must be Current Members, U.S. citizens
and eighteen (18) years or older.
Section 3: Officers
may appoint as needed persons to fill
Chair-positions deemed necessary by simple majority vote of a quorum,
as defined in Article VII, Section 1.
Article
VI - Term of
Office
Section 1: Each
officer shall serve for one year.
Section 2: The
length of service for officers is not limited.
Article
VII - Elections
Section 1: A quorum
shall be defined as a minimum of 15% of the membership, which would
include at least 2 Club Officers.
Section 2: Election
of all officers and board members shall be in
October of each year at a regular meeting.
Section 3:
Nominations shall be made from the floor at the regular
August and September meetings.
Section 4: All
elections shall be by ballot.
Section 5: The new
officers shall take office at the first meeting of the following year.
Article
VIII - Duties
of Officers and Board Members
Section 1: It shall
be the duty of the President to preside at all
meetings of the club, decide all questions of order, call all special
meetings and perform such other duties as the office may require and
those required by these bylaws. He/she shall not vote on any motion or
amendment except elections or unless the club is equally divided, then
he/she shall cast the deciding vote.
Section 2: It shall
be the duty of the Vice President to act as per
activities of the President outlined in Section 1 in the absence of the
President and any other duties as determined by the presiding Officers.
Section 3: It shall
be the duty of the Secretary to keep full and
complete minutes of all proceedings of the club. Also, he/she shall
keep a record of names, mailing addresses, membership status and other
information pertaining to members of the club.
Section 4: It shall
be the duty of the Treasurer to collect all dues
and funds of the club. He/she shall make bank deposits and keep records
of deposits. All bills are to be paid by check. His/her books shall be
at all times open for examination and audit by the Membership.
Section 5: It shall
be the duty of an appointed Chairperson to provide
reports on the activities and accomplishments for which they have been
empowered.
Article
IX - All
Officers
Section 1: All
officers elected or appointed shall deliver to his
successor all monies, books, records and other property of the club
with proper accounting thereof.
Section 2: All
officers of the club shall perform the duties which are
delegated or which may hereafter be delegated to them, respectfully, by
the bylaws of the club or an amendment to the same.
Article
X - Vacancy
and Removal
Section 1: In case
of the inability to serve as an officer, the
remaining officers and board members shall appoint a member to serve
the remainder of the term of that office.
Section 2: An
officer may be removed by a two-thirds (2/3) majority
vote or of a quorum, as defined in Article VII, Section 1.
Article
XI - Alcohol
and Drugs
Section 1: Club
funds shall not be used for the purchase of any
alcoholic beverages or drugs.
Section 2: The club
does not condone alcohol or drug use at meetings
and functions which it promotes or attends.
Article
XII - Club
Monies
Section 1: Dues and
other such monies collected by the club shall be
kept on deposit, in a regular checking account, at a local bank, or
financial institution, recommended by the officers of the club and
approved by the members.
Section 2: The club
checking account shall have two members names on
record. The first being the Treasurer and the second being the
President. The Treasurer and President shall both hold a club checkbook.
Section 3: Club
money shall not be used for any personal purposes
whatsoever, with the one and only exception being money identified in
Amendment #1 regarding World of Wheels fund distribution.
Section 4: Officers
are authorized to purchase up to $100.00 for
incidental club
expenses (for example: postage, paper, envelopes, ink cartridges, etc.)
without prior authorization of the members. All purchases to be
supported by receipts presented to and filed with club records by the
Treasurer. These expenses are to be included in the Treasurer's report
at the next scheduled club meeting. Purchases totaling greater than $50
within any 30 day time period shall require majority approval of
members at a regularly scheduled meeting prior to such expenditure.
Amendment
#1 - World
of Wheels fund distribution (amendment proposal passed on 8/28/2010)
The club will
earmark any cash awards won through participation at cars shows
throughout the year as, "World of Wheels Fund". The amounts earmarked
to this fund will be announced at each club meeting by the Club
President and entered into the minutes by the Secretary. A running
record of this fund will be maintained by the Treasurer and included in
their monthly reports.
The club will contribute a matching dollar amount to this W.O.W. Fund
from its general fund at the end of this one show only, once each
year, providing that this contribution will leave no less $1500 in the
club's account to insure the club sufficient money to maintain normal
activities throughout the year. If the club's matching contribution
would leave less than $1500 in the general fund, the club will
contribute only the amount exceeding $1500 at the end of the W.O.W.
Show.
Each year at the next regular club meeting following the W.O.W. Show,
the President will present a check for an equal share of this fund to
each of the members who participated. This share will not exceed the
cost of the entry fee paid by the members of the HCC for the show.
Participation will be defined as
members in good standing (dues paid) who enter and show a car, or
members who help with both the
set-up and take-down of the club display.
By Law
Changes - Approved on 5/22/11
The following were
changed: New section 6 to Article 3; Article IV, Section 4; Article V,
Section 2; Article VII, Section 1; Article VII, Section 5; Article XII,
Section 4; and Amendment #1 modification.
By Law
Changes - Approved on 8/2/15
The following were
changed: Article III, Section 4.
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